Smart Preventive Maintenance for Medical Manufacturing Excellence

Client Overview

The Challenge

Hobson & Motzer, a precision manufacturer within the Vantedge Medical group, operates highly specialized production facilities with complex machinery and quality-critical equipment.

The company previously managed maintenance operations using Hippo CMMS, but faced several limitations:

• Difficulty in scaling asset and PM schedules across multiple facilities.
• Lack of automation in work order generation and technician assignment.
• Limited flexibility in handling inventory and location data fields (Aisle/Row/Bin).
• Manual scheduling workflows leading to PM delays and missed maintenance.
• Separate systems for inventory and maintenance caused data inconsistency.

Hobson & Motzer required a modern, unified CMMS platform that could import existing Hippo data, automate preventive maintenance schedules, streamline technician workflows, and provide actionable analytics.

The DreamzCMMS Solution

DreamzCMMS implemented a customized Asset & Maintenance Management System with modules covering all operational aspects — from asset tracking and PM scheduling to inventory, purchasing, and analytics.
The platform was configured to align with Hobson & Motzer’s maintenance workflows, technician hierarchies, and custom service-type automation.

Core Modules Implemented

1. Asset Management

• All assets, categories, and subcategories from Hippo were migrated and standardized into DreamzCMMS.
• QR and barcode support for asset identification via the Technician Mobile App.
• Complete lifecycle management including depreciation, location, and history tracking.

2. Work Order & Preventive Maintenance Management

• Imported 565 scheduled PM entries from Hippo into DreamzCMMS with enhanced scheduling logic.
• Automatic end-date logic: Daily, weekly, and monthly PMs are now auto-calculated based on start time (e.g., Daily +1 day, Weekly +7 days).
• Configurable “Type of Service” logic (Automation/Electrical, Mechanical, Facilities, Pressroom) to automatically route and assign work orders to corresponding technician groups.
• PM Scheduler allows multi-asset setup, editable due dates, and bulk rescheduling from the web or mobile app.

3. Parts & Supplies (Inventory Management)

• Inventory imported from Hippo with Category, Subcategory, and Location Data.
• Location fields (Aisle, Row, Bin) were converted to free-text entry boxes to simplify warehouse data entry and organization.
• Low-stock alerts and automated purchase requisition creation tied to maintenance tasks.

4. Incident & Request Management

• Customized request portal to allow internal employees (not customers) to submit maintenance requests.
• Request forms simplified by removing customer details and integrating directly into the work order system.

5. Checklist & Technician Mobile App

• Technicians access assigned work orders, checklists, and instructions through the mobile app.
• Supports QR/Barcode scanning, voice-enabled request creation, and real-time updates.
• Offline capability ensures technicians can complete PMs without network dependency.

6. Reports & Analytics

• Web-based dashboards powered by Power BI and native DreamzCMMS analytics.
• KPIs for maintenance frequency, technician productivity, downtime, and cost tracking.
• Exportable PM and work order performance reports for management review.

Key Features Utilized

• Asset, Work Order & Preventive Maintenance Modules
• Technician Mobile App with QR/Barcode scanning
• Custom PM Scheduler with automatic due-date logic
• Category & Subcategory-based Inventory Management
• “Type of Service” based Auto Work Order Assignment
• Incident & Internal Request Management
• KPI Dashboards and Power BI Analytics

Key Results / Outcomes

• Seamless migration of all Hippo CMMS data into DreamzCMMS.
• Automated work order creation and technician routing based on service type.
• 100% visibility into asset lifecycle, maintenance status, and part consumption.
• Enhanced technician productivity using the mobile app for real-time updates.
• Reduced PM scheduling effort by 60% through automated logic and bulk editing.
• Improved inventory accuracy with flexible aisle/row/bin management.
• Integrated analytics providing deeper operational insights and KPIs.

Technology Stack

• DreamzCMMS Cloud Platform
• DreamzCMMS Technician Mobile App (Android & iOS)
• Power BI Integration for Advanced Reporting
• Workflow & Purchase Automation Engine
• QR/Barcode Asset Scanning