Know the cost. Protect the margin.
Bring labor, materials and commissions into one job-cost view. DreamzFSM job costing software helps you compare planned and actual costs, understand each job’s margin and use the results to prepare your next quote.
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Busy is good. Knowing your margin is better.
Make the cost of the work as visible as the work itself.
See what the work really costs.
Bring the main job-cost inputs into one place instead of judging performance by invoice value alone. Review employee costs, materials and recorded commissions together, then investigate the entries that make a job more expensive than expected.
Award winning CMMS software
Recognition from software review platforms for value, ease of use, functionality and customer support.
Catch the difference.
Understand the reason.
Compare planned costs with the amounts recorded as the job progresses. Look at the categories behind the difference, not just the total. A longer visit, additional materials or an agreed scope change can explain why a result moved away from the original plan.
| Cost category | Plan | Actual | Variance |
|---|---|---|---|
| Labor | $1,200 | $1,440 | +$240 |
| Materials | $1,560 | $1,680 | +$120 |
| Commissions | $240 | $240 | $0 |
| Total | $3,000 | $3,360 | +$360 |
See your job costs with the right context.
Bring a typical quote, time record and material list. Walk through how the costing view brings them together.
Capture the detail.
Keep it with the job.
Technicians can record work duration, update services, log expenses and attach files from the assigned job in the mobile app. Timesheets can also be linked to a project and work order. Pair those records with the Price Book’s separate Price, Cost and Unit fields for a clearer costing review.
Pump replaced. System tested and handed back to the customer.
Time, services, expenses and files give the office the detail behind the work.
Know the result.
Improve the next quote.
Use job-level cost and margin insights to review the work you have completed. For project reviews, open All Projects, Project with Total Cost or Project with Total Hours to examine budgets, recorded expenditure and time. Export the report to Excel when you need a wider comparison.
Ask about the work
behind the cost.
Use VEDA to review service history, summarize completed work and explore available maintenance-cost information. Bring that context into a job review, then let your team decide what needs changing.
Illustrative prompts for enabled workflows and available records. Review the output; pricing, cost adjustments and approvals remain with your team.
See VEDA with your service records.
Bring a completed job and explore how its history and completion notes can support the next action.
Keep the cost story connected.
A useful margin review starts with consistent records before, during and after the visit.
Start with the estimate
Use Service Book or Price Book entries and reusable templates to prepare the customer scope.
Explore estimatesMaintain the cost inputs
Keep service and material categories, units, costs and selling prices organized.
Explore the Price BookRecord the work
Link working time to a project and work order so the hours retain their job context.
Explore time trackingReview billing separately
Invoice totals, payments received and outstanding balances answer different questions from job margin.
Explore invoicingThe inputs and insights behind a better job review.
Labor & commissions
Review employee costs and commissions associated with the job.
Material costs
Use catalog cost records alongside the materials used for the work.
Plan vs. actual
See the difference between the original allowance and recorded job costs.
Job profitability
Review profit and margin with the cost inputs included in your view.
Mobile job records
Keep time, services, expenses and files connected to assigned work.
Price Book detail
Maintain separate Price, Cost and Unit fields for services and materials.
Project reports
Review project budgets, recorded costs, hours and key dates.
Excel exports
Take documented project reports into Excel for further analysis.
Keep job costing connected to the rest of the job.
From the estimate to the final review, keep time, material, invoice and reporting records close to the work.
Different trades.
The same need for cost clarity.
HVAC
Review labor and replacement-material costs for servicing, repairs and equipment installations.
Plumbing
Compare the original allowance with the hours and fittings used to complete the job.
Electrical
Keep site work, materials and recorded costs in view across repairs and planned upgrades.
Installation teams
Review the project budget, recorded spending and hours across a multi-visit installation.
A clearer cost picture for every role.
See more than the invoice.
Compare job margins and revisit the labor or material assumptions behind future pricing.
Use the result to guide the next quote.Make the records easier to review.
Check job costs, project budgets and invoice balances with the service context close at hand.
Keep cost review and payment review distinct.Capture what happened on site.
Record time, update services and add expense details or files against the assigned job.
Give the office the detail behind the work.Connect DreamzCMMS with your existing systems
Connect maintenance data with ERP, accounting, inventory, RFID, IoT, SAP, Power BI and other business systems.
Integrations
- SAP
- Sage Intacct
- Stripe
- Zebra
- CIMCON
- Oracle NetSuite
- Intuit QuickBooks
- Propelr
- Microsoft Dynamics 365
- Xero
- Razorpay
- Samsara
- Odoo
- TallyPrime
- RevRex
- PhonePe
- Chainway
- CardConnect
- Codat
- Siesa
- Unleashed
- Shopify
- Monnit
- Birdeye
- SAP
- Oracle NetSuite
- Microsoft Dynamics 365
- Odoo
- Sage Intacct
- Intuit QuickBooks
- Xero
- TallyPrime
- RevRex
- Stripe
- Propelr
- Razorpay
- PhonePe
- CardConnect
- Codat
- Zebra
- Chainway
- CIMCON
- Samsara
- Monnit
- Siesa
- Unleashed
- Shopify
- Birdeye
Questions about job costs,
budgets and margins.
What is job costing software for field service?
Job costing software helps service businesses compare the value of a job with the costs recorded against it. DreamzFSM brings labor, materials and commissions into a job-cost view, with planned-versus-actual comparisons and margin insights.
How is job costing different from estimating?
An estimate sets out the proposed work and price before a customer approves it. Job costing reviews the cost of delivering that work. Comparing the original assumptions with recorded results helps your team prepare future estimates with more context.
Can DreamzFSM track labor, material and commission costs?
Yes. The published job-costing workflow covers employee costs, commissions and material costs from the Price Book. Review which rates and cost inputs are configured for your business before treating the result as the complete cost of a job.
What is the difference between cost and price in the Price Book?
Price is the amount you intend to charge; cost is the amount associated with supplying the service or material. DreamzFSM provides separate Price, Cost and Unit fields, so these values can be maintained distinctly in the service and material catalog.
Can time records be linked to a project and work order?
Yes. During timesheet check-in, you can select the related project and work order and add comments. The record stores the check-in and check-out details. Technicians can also record work duration from an assigned job in the mobile app.
Can I compare planned and actual job costs?
Yes. The job-costing view supports plan-versus-actual comparisons. The documented project reports also show approved budgets and recorded costs. Compare matching scopes and periods, and check that the relevant records have been entered before drawing conclusions.
Is job margin the same as markup or net profit?
No. In the illustrations on this page, job gross profit is revenue minus the recorded costs shown. Margin divides that result by revenue; markup divides it by cost. The examples exclude unallocated overhead, so they should not be read as company net profit.
Do the job-cost figures update as work is recorded?
DreamzFSM describes live cost updates across connected job records. The view still depends on the information your team records and the enabled connections. Check that time and material entries are complete and synchronized before using a number for a final review.
Can technicians add expenses and files from a job?
Yes. The assigned-job workflow in the DreamzFSM mobile app includes expenses and files, alongside services, work duration and completion notes. Confirm how each expense type contributes to the costing view in your configuration rather than assuming every attachment becomes a cost entry.
Which project reports can I export?
The documented All Projects, Project with Total Cost and Project with Total Hours reports provide different views of project records. These project reports include an Excel export option for further analysis or sharing with stakeholders.
Can I use past job costs to improve future quotes?
Yes. Compare the time and materials you planned with those actually recorded on completed jobs. Use the difference to review catalog costs, scope and pricing assumptions. DreamzFSM estimates can use Service Book or Price Book entries and reusable Service Templates.
How does VEDA help with job-cost reviews?
VEDA can help review available service history, summarize completed work and explore recorded maintenance-cost information. It can also prepare a follow-up work order. Its answers depend on accessible records and enabled workflows; your team reviews the output and controls pricing and financial approvals.