Transforming Multi-Location Asset Management with RFID-Based Automation

The Challenge

Polco manages thousands of industrial assets and equipment across hundreds of locations. The manual asset management process led to delays in tracking, verification errors, and missing records during dispatch and receipt.

With more than 42,000 products and nearly 8,000 assets spread across 296 locations, it became increasingly difficult to maintain real-time visibility, ensure accurate dispatch and receive records, and prevent duplication or asset misplacement.

The team needed a single digital platform to automate these operations and improve accountability across all sites.

The DreamzCMMS Solution

DreamzCMMS implemented a cloud-based RFID Asset Tracking System to automate Polco’s asset management lifecycle—from asset creation to dispatch and receipt.

The solution included the Enquiry module for managing internal asset requests and the Dispatch & Receive module for tracking movement between locations. Assets were bulk-uploaded from the web application, with RFID codes auto-generated directly within the system.

Using the ZPL Print App, Polco’s team could instantly print RFID labels and tag each asset. This digitized approach enabled fast tagging, efficient tracking, and seamless reconciliation across all operational sites.

Implementation Timeline

Key Features Utilized

• Enquiry Management Module
• Dispatch & Receive Module
• Bulk Asset Upload from Web Interface
• Automated RFID Code Generation
• ZPL App-based RFID Label Printing
• Real-time RFID Asset Tracking
• Multi-location Visibility and Reporting

Key Results / Outcomes

• 100% digital traceability of 7,900+ assets across 296 locations
• 90% reduction in manual entry time through bulk upload and RFID automation
• Improved operational visibility across dispatch and receive processes
• Faster asset verification and real-time location tracking
• Centralized dashboard for reporting and performance monitoring

Technology Stack

• DreamzCMMS Cloud Platform
• RFID Integration
• ZPL Label Printing
• Web-based Admin Panel
• Role-based User Access Control
• API Integration for Reporting

Client Testimonial