RFID-Powered Global Inventory Visibility for Tradeshow Booth Manufacturer

Client Overview

Company: Leading Tradeshow Booth Designer & Manufacturer
Location: India (Headquarters), Warehouses in the USA
Industry:Event & Exhibition Services / Manufacturing
Solution Used: RFID Inventory Tracking, Fixed Reader Automation, NetSuite ERP Integration
Use Case: End-to-end tracking and real-time visibility of tradeshow booth materials across multiple international warehouses

The Challenge

The client designs and manufactures high-end tradeshow booths and stalls for major events across the United States and India. Their business involves two types of booths — one-time-use constructions and modular booths that can be dismantled and reused. They managed four warehouses in the U.S., storing booth materials, panels, lighting systems, and structural components. However, their operations faced several persistent challenges:

• No central visibility of inventory across warehouses — staff had to manually check stock.
• Poor tracking of materials sent to and returned from tradeshows, leading to frequent mismatches.
• Missing components during transit or returns caused project delays.
• Duplicate purchases of existing materials due to lack of visibility, inflating project costs.
• Disorganized return logistics — items shipped from one warehouse often returned to another, creating inventory confusion.

This fragmented system led to higher operational costs, inventory losses, and inefficiencies in project execution and turnaround times.

The DreamzCMMS Solution

DreamzCMMS implemented a comprehensive Rfid-Based Inventory Management System integrated seamlessly with the client’s existing NetSuite ERP platform.
Key solution elements included:

Key solution elements included:

• RFID tagging of all booth components and materials to create a unified digital asset registry.
• Fixed RFID readers installed at the entry and exit gates of all U.S. warehouses to automatically record every in/out movement.
• Real-time data synchronization between DreamzCMMS and NetSuite ERP, ensuring stock status updates instantly across all systems.
• Automated tracking workflows for booth dispatch and return, giving full traceability of materials across multiple warehouse locations.

With this integration, the client achieved complete visibility and control over their global inventory, reduced duplication, and streamlined project logistics.

Implementation Timeline

• Week 1–2: RFID tagging of booth materials and warehouse mapping
• Week 3–4: Installation of fixed readers and integration with NetSuite ERP
• Week 5: Staff training and go-live for all four U.S. warehouses
• Month 2 onward: Performance optimization and analytics rollout

Key Features Utilized

• RFID Tagging and Automated Movement Tracking
• Fixed Readers for Real-Time In/Out Monitoring
• NetSuite ERP Integration for Unified Inventory View
• Centralized Dashboard for Multi-Warehouse Oversight
• Automated Alerts for Missing or Unreturned Materials
• Data Synchronization Across Global Locations

Key Results / Outcomes

• 100% real-time visibility of booth materials across four U.S. warehouses
• 85% reduction in missing or misplaced items during event deployment and returns
• 60% faster project turnaround, as required materials are now easily located
• 40% reduction in redundant material purchases, saving both time and costs

Technology Stack

DreamzCMMS Cloud Platform, RFID Fixed Reader System, NetSuite ERP Integration, Multi-Warehouse Dashboard, Real-Time Data Sync API

Testimonial