In order to have better control over operations, the company wanted to implement a centralized system and reduce the reactive maintenance approach.

Challenges

The company distributes oil & gas and has been growing for the past few decades. It has many oil and gas distribution centers spanning across a large region. Currently, the company is expanding and is on the path of opening more distribution centers. It is difficult to maintain the equipment in each distribution center. The management of maintenance work orders in distribution centers are still done with paper-based systems or using spreadsheets. Both of these systems are primarily manual dependent, human error prone, inefficient,time consuming and do not provide real-time visibility into work orders.

Solutions

With the number of distribution centers increasing, the equipment needs to be kept up-to-date for smooth operations. It is necessary to have a centralized system for maintenance management across distribution centers replacing the use of paper-based systems or spreadsheets. This would provide all stakeholders clear visibility at any point in time. After a thorough analysis, the company found that DreamzCMMS is the perfect tool to handle work orders from various sources seamlessly. The DreamzCMMS mobile app enabled technicians to log details about their assigned work orders from the site. Management can now keep an eye on work orders in real-time. DreamzCMMS’s integration capabilities made it possible for the company to integrate its various systems with DreamzCMMS. 

Onboarding Equipment & Distribution Centers

For a fluid maintenance process, the management needs to onboard all its Oil & Gas distribution centers and their equipment into the system. DreamzCMMS assisted in onboarding the distribution centers as facilities.

Onboarding the distribution centers is followed by uploading the equipment. For bulk upload, the company has all of its equipment details listed in an Excel spreadsheet. Every equipment has a unique ID and QR Code, which helps team to identify and track. 

Reducing Reactive Maintenance By Adapting Scheduled Maintenance 

The Oil & Gas distribution company used to follow a reactive maintenance approach, which led to long unplanned downtimes. They want to adapt the scheduled inspections or maintenance activities to reduce the number of reactive  maintenance occurrences.

Having implemented the scheduled maintenance by DreamzCMMS, the company reduced the reactive maintenance activities to a greater extent. The intervals of meter readings are the input to determine the scheduled maintenance activities. As a part of scheduled maintenance activity, the technicians need to check the meter reading of all the equipment regularly. This system generates Work Order automatically based on the meter reading value range. Also it assigns the work order to the technicians as per predefined work flow. The technician would then go to the equipment and scan the QR Code to get details as well as to view all maintenance records for reference. Then they starts the maintenance job and update the status accordingly. The stakeholders of the job can now view the status of the job in real-time.

Through interactive dashboards, management will have the ability to see details of the work orders and export them in order to view which work orders are open, closed or in progress along with the details of the respective technicians. This allowed the company to evaluate the performance of its technicians, as well as reward them. The technicians are more motivated now. 

Get All Reports At One Place

DreamzCMMS enabled the management team of Oil & Gas Distribution Company to view and generate reports with necessary data. It is now easy for the management to make smart data driven business decisions based on provided Intelligent reports from DreamzCMMS .