Routine checkups help meeting Statutory Compliance

The Challenge:

The client provided outsourced maintenance services to Fortune 100 clients, including major aviation firms. However, their operations relied heavily on spreadsheets for managing maintenance tasks and work orders. This caused delays, poor collaboration, and a lack of real-time visibility into equipment status.

They needed a scalable and intuitive solution for a widely distributed workforce, along with efficient methods to manage inventory, track tools, and maintain statutory compliance.

The Solution:

DreamzCMMS rolled out its Facility Management Software to help technicians and administrators seamlessly manage work orders, track asset conditions, and improve transparency. Following a successful pilot at one site, the company implemented the platform enterprise-wide.

Key modules used:

• Asset Maintenance Management Software for centralized tracking and scheduling
• RFID Asset Tracking Software for tool/equipment visibility
• Digital work order flows with mobile access, improved response times, and reduced complaints

Key Improvements

Here, we can see the Key improvements.

1. Easy Issue Reporting & Resolution

Maintenance staff could log, assign, and track service requests in real time. All stakeholders, from technicians to clients, could monitor job progress and get notified upon completion. Monthly reports generated within DreamzCMMS helped ensure transparency and accurate billing.

2. Efficient Inventory & MRO Management

Using historical data, the team identified frequently used parts and set up automated reorder levels. The Asset Maintenance Management module helped them maintain an accurate parts list using Asset BOMs and streamline procurement workflows.

3. Equipment & Parts Tracking with RFID

Using RFID Asset Tracking, the client tagged assets and equipment to track movement across rented facilities. QR code-based parts labeling and RFID scanners simplified audits, stock counts, and minimized losses.

4. Statutory Compliance Made Simple

By using checklists and work history logs, the team recorded all maintenance tasks with supporting photos/videos. These logs were compiled into ready-to-submit reports during audits using DreamzCMMS’s Facility Management tools.

5. Better Planning with Data Insights

DreamzCMMS centralized historical asset and maintenance data, helping managers forecast costs, optimize PM schedules, and prepare for audits. This led to smarter resource planning and better alignment with customer expectations.

Results

• 100% audit-compliant inspection reports
• Full traceability of assets and parts
• 30% faster work order response times
• Reduced inventory holding costs by 40%

Testimonial

Take Control of Compliance Before It Becomes a Crisis

Ensure every inspection, report, and routine checkup is completed on time with DreamzCMMS Facility Management Solutions. Stay audit-ready, minimize violations, and bring consistency to your operations.

Schedule Your Free Demo to see it in action.