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DreamzCMMS – Quote Comparison

Correct procurement decisions not only provide operational benefits but also help to generate higher revenues. Comparing the quotations from different vendors gives an opportunity to understand the price trends of the items in an inventory. Thus, inventory items can be procured at a reasonable cost, saving unnecessary expenditures.

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In an event where different vendors provide quotations for the same items, it becomes an important task to compare the quotations so as to make an informed decision during procurement.

DreamzCMMS provides point-by-point comparison of quotations received from various vendors. From the quotations, one can find factors such as low prices, better warranties, Terms and Conditions, etc., which helps to make fruitful and profitable decisions regarding procurements.

How Comparison of Quotations Works in DreamzCMMS

Create Request for Quotations from Approved Purchase Request

A Request for Quotation (RFQ) for the items that must be procured for the inventory is generated by providing the relevant details. The Request for Quotation (RFQ) is then sent to the selected vendors and their responses are received in the form of quotations.

Enter the Quotations received from the Vendors

The vendors submit their quotations to the company once the Request For Quotation (RFQ) has been received by them. The quotations are then registered into the system. Multiple responses as quotations may be received against a single request.

Compare Quotations & select Items for PO

At this critical stage, the quotations from various vendors are compared.
During the comparison, the system considers the elements of the quotation, such as the price of each item, the total price of all the items, discounts, warranty details, support/ AMC costs and delivery costs. This allows one to make an informed decision on the quotation to choose.

Create Purchase Order

Post comparison, the best suited quotation (vendor) is selected and a purchase order for procurement is generated.

With DreamzCMMS Quotation Comparison functionality, you can make better purchasing decisions to save time and money.

Benefits of Comparing Quotations with DreamzCMMS

Comparison of quotations through the CMMS saves a lot of time and money, as it helps to pick the best quotation without having to visit multiple places physically.
The ability to compare quotations enables you to identify the vendor who can provide the best deal keeping the quality unharmed.
Comparing the quotations regularly allows you to monitor the trend in the price change of the items, and thus make sound business decisions.

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