Published On April 7, 2022 | 5 Min Read
To adhere with regulatory compliance and manage scheduled maintenance activities effectively, the company decided to implement an effective maintenance management system.
For maintenance activities, the company previously used a paper-based system. Data was entered manually and work orders were assigned to the technicians via calls. It was impossible to view real time updates of the maintenance jobs. The company lacked the ability to track and perform scheduled maintenance activities on its equipment effectively. This leads to unplanned failure, costly reactive maintenance and sudden downtime impacting production. Due to the manual process, the company was unable to track consumption of spare parts, which has led to theft or missing spare parts.
The company decided to adopt a Digital maintenance management system to streamline its maintenance process and decrease expenditures. Following several discussions and demonstrations, the company decided to go with DreamzCMMS. DreamzCMMS helped them organize the preventive maintenance to ensure that the equipment performs continuously at their prime condition. All records related to maintenance are stored and maintained digitally and centrally. These data are used intelligently by the system to generate various insightful reports. This helped the company to be compliant with regulatory requirements. The implementation of preventive maintenance strategy through DreamzCMMS prevents sudden failures and downtimes. Avoiding emergency and reactive maintenance to a great extent saved maintenance costs. DreamzCMMS inventory management system enabled to keep track of the usage of spare parts during maintenance activities as well as procurements of spare parts on a real-time basis. This prevented theft and unnecessary expenses.
The maintenance activities were previously manual with a paper-based system. Following the registration of maintenance activities, the work orders are assigned to the technicians to carry out the maintenance activities via calls. As a result, it is nearly impossible to carry out and manage the scheduled maintenance activities. A combination of manual errors and misplaced paperwork results a gap in the scheduled maintenance activities on the equipment. This resulted in sudden failures, downtimes and costly reactive maintenance. Moreover, a lack of maintenance, leads to the malfunctioning of equipment, making it impossible to ensure regulatory compliance.
Using DreamzCMMS, the company streamlined its maintenance activities. It enabled the company to onboard each piece of equipment into the system and assign them QR Codes to differentiate them from the other equipment.
When all the equipment is on board, the maintenance manager will have all the data of all the equipment at his fingertips. The maintenance activities are scheduled for each equipment according to their meter readings and/or time intervals. If the equipment meter reading crosses a threshold or a defined time interval elapses, then DreamzCMMS starts maintenance activity. And through workflow automation it assign the work order to technicians with notifications in their DreamzCMMS mobile app.
Maintenance work orders are created and assigned to a technician. They visit the equipment to scan the QR Code to extract all the details, including maintenance related data and complete the job. Updates about the status of the jobs are now visible to stakeholders in real-time. The maintenance manager now has all the data in his hands. Therefore he/she is able to create work orders so that the equipment adheres to regulatory compliance. And also he/she can avoid over or under maintenance. DreamzCMMS reduced failures with effective scheduled maintenance and it also reduced the need for reactive maintenance by increasing production.
DreamzCMMS mobile app lets the technicians locate the spare parts easily. They consume those by scanning the QR Codes on the spare parts, for maintenance purposes. Additionally, DreamzCMMS inventory management system enabled the company to keep track of its stocks in real-time. In the way it is reducing theft risks and unnecessary expenditures.
The management now has access to various reports, including the maintenance reports and reports regarding the equipment. Having all information at hand, the management is now better preparing to adhere to the regulatory compliances without affecting productivity and to develop strategies accordingly.
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